Category Archives: Tech tips for writers

All kinds of tricks writers can use in writing and selling their books

I fought Draft2Digital and won!

In keeping with my plan to post on my experiences as I publish and learn to market a new book (after too long!), I’m sharing my recent experiences with the kind of basic stuff I’m sure most folks don’t need to be told about. But maybe somebody out there will understand the learning curves involved and will either find my struggles familiar or will point me in the right direction as I take many wrong turns.

SEO for writers

I realized at long last that if I was going to start a newsletter, which I am assured I must do, I needed to be able to upload digital files, that is, epubs and mobis as well as the standard pdfs. A little bit of exploration suggested to me that a basic Draft2Digital account would allow me to convert my Word files into these formats.

Yes, I found I could download files from Smashwords, but when I did so, they opened in an iBooks folder that did not allow me to upload the latest version. Moreover, I wanted the Amazon files as well as the Smashwords files. Creating and downloading the D2D files to a dedicated folder, where I could verify the dates and versions, seemed like a good idea.

(Here’s where I suspect experts know how to move files to my desktop from the iBooks program that opens them.)

Books as stairs to publishing success

As I began work on uploading my Word text to D2D, I confirmed what I had already begun to expect from working on my paperback interior for my new book: templates promise easy formatting—IF you can stop them from wrestling you to the mat and beating all hope out of you!

Okay, hyperbole. But what I discovered was that the only way to make a D2D template work on the first or hopefully at least the second try is to strip all that fancy formatting you did in hopes of making your book look as if it has been traditionally published rather than a homemade little orphan.

Following the instructions exactly is a start. I had set up my TOC using bookmarks and anchors, but unfortunately, I hadn’t bookmarked the chapter titles (Chapter 1, etc.) but rather first words of chapters. D2D read my first paragraphs as chapter titles and converted them all to Heading 1 font. Grim.

I learned about this mistake by emailing for help. The great news is that the help came almost immediately in a detailed and sympathetic response email. Rather than rebookmark and reanchor 44 chapters plus an epilogue, I converted all chapter titles to Heading 1 as suggested. However, my work at customizing the Heading 1 style—for example, to all-caps—was wasted. The D2D template made the font decisions for me, in the process introducing formatting errors in the TOC that took me six uploads to correct.

Equally maddening was that D2D can’t recognize such frivolity as “small caps.” Formatting first lines in first-chapter paragraphs in small caps created leading changes in those first paragraphs. Only plain old Normal with a first-line indent led to a clean upload.

I had already discovered that the little graphics I had tried to insert in an earlier version had to be positioned just so to function the way I envisioned. After two full days of struggling with my new upload, I gave up on the images I had wanted to insert at the beginning of each chapter. By that time, all I wanted was the plain-Jane file. My end-of-book graphics linking to my other books, I am glad to say, did load correctly and do work as I planned.

Moral: when using a template, join it in battle at your peril. In D2D, stay simple. They have their own folderols you can choose if you like.

At least uploading to Bookfunnel was comparatively easy. (Gripes on that front to come.)

Want the free copy of Three Strides Out I’ve complained so mightily over? Here’s the Bookfunnel link. You’ll have to leave me an email address so I can see where the free books I’m hoping to use for reviews are going, but you don’t have to sign up for anything—assuming I correctly figured out all the ins and outs of my Bookfunnel landing page. If you run into trouble downloading, write me from my website and I’ll try to figure out how to get a copy to you. Oh, and puhleeeese leave a review!

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Social Media Image and Video Sizes Cheat Sheet 2020 [Infographic] – by Andrew Hutchinson…

Just Wow. What a time saver! Thanks to Chris the Story Reading Ape for this amazing inforgraphic on the size requirements for social-media posts!

Chris The Story Reading Ape's Blog

on Social Media Today:

With social media feeds getting ever more crowded, winning attention for your business also becomes ever more difficult.

In amongst the thousands of posts, updates and Stories vying for consumer attention each day, you need to somehow make your messages stand out, and a key element in this will be your visuals, which can grab people as they scroll and get them to stop and take notice.

But in order to maximize the potential of thumb-stopping visuals, you need to be using the right presentation formats for each platform. The best header image in the world won’t matter if it looks pixelated and unprofessional. As such, you need to ensure that when you do create visual content, you’re doing so with the right information about what each platform requires, in terms of dimensions and formats, within each specific element.

To help with this, the team from squarelovin

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Using “The Bookalyser” to Help You Edit Your Manuscript

A digital eye on your text

A digital eye on your text

I’ve reblogged Louise Harnby’s “10 Ways to Proofread Your Own Writing” from Chris the Story Reading Ape’s blog. Harnby’s post is full of free tools for catching slips in your final copy. I decided to try out one of them, “The Bookalyser” on the completed ms. of my as-yet-unpublished Surfing the Bones, a 98,000-word mystery.

STB had gone through an extensive edit, not least because an online critique process had left it much richer emotionally but far too long. Even though I’m currently responding to a beta read by updating some of the technology driving the plot and making minor setting changes, I considered the draft a good example of my own editing process. So I was curious to see what an editing app could tell me. What did I miss?

I have an advantage because I’m a grammar nerd capable of catching non-standard verb forms and recognizing passive-voice constructions. I can also form plural possessives, an apparently challenging task.Green smiley with a quizzical smile So standard “grammar-checkers” don’t help me much; they usually just object to my deliberate sentence fragments or my decision to start a sentence with “But.” I wanted to see if The Bookalyser offered more.

Like many programs for writers, the BA has a free version and two levels of paid versions. I used the free one. The site says out front that the tool won’t help you with style and usage questions; Word, it says, can do that. Instead, this tool provides a numerical/statistical portrait of certain features of your ms.

As advertised, if you register with email and password, it will run through your full manuscript in seconds and provide a full printout of its findings.

Rather than describe the “more than 70 different tests (and growing) across 17 report areas,” I’ll discuss what I found most useful.

I learned that

  • I use the word “maybe” 166 times, which is 10 times more than usual for fiction. Worth a search to see if I can cut some of those. Still, 166 times in 98,000 words isn’t cause for panic, I am relieved to say.
  • Less than 1% of my text consists of the dreaded “-ly” adjectives, and only two appeared more often than expected. The app did call “belly” an “-ly” adverb, but I guess that can be forgiven in such a complex app.
  • “Filler words” like “actually,” “fairly,” “just,” and “really” made up 0.59% of my text, as compared to 0.65% for fiction in general. Still, worth doing a search to see whether these are needed.
  • I used “said” as a dialogue tag 207 times and some other tag 41 times, with only 7 of these tags used more than once. I report proudly that I used a dialogue tag with an “-ly” adverb only 8 (!!!) times in my 98,000-word text.
  • The app did look for “passive” constructions, which it defined broadly, with “is dead,” “was afraid,” and “be afraid” alongside true PV forms like “was followed” or “been killed.” In other words, predicate adjectives counted in this category. Even so, the app said that only 2.5% of my sentences fell into its “passive” categories. Hooray.
  • The app compared phrases that I had hyphenated with instances of the same phrase that I did not hyphenate. I’m pretty good on hyphens, but this choice is well worth a search.
  • It also encouraged me to look at spelling inconsistencies like “check out” vs. “checkout” and “web site” vs. “website.” Quick checks should allow me to decide on a preferred form.

Suggestions for eliminating possible redundancies were less helpful. I looked at a number of these and will look at them all, but found that the shorter version often sounded less natural, especially in dialogue. These are judgment calls often resulting in a savings of one word. While in my aggressive edit to eliminate 7000 words, every word did count, the trade-off (hmmm, hyphen?) was problematic. Example: “He didn’t admit to a crime” vs. “He didn’t admit a crime.” I’ll stick with the former. That said, the program did catch “more perfect”—but this one was in dialogue. Big green smiley

Oh, and it said it didn’t find any “Clichéd similes/comparisons.” ♥♥♥

I didn’t find useful information under “Commonly confused words and phrases,” but many writers will probably appreciate this section. The app captures proper names and variances in capitalization as well. It listed word counts of various kinds, like most frequently used, most frequently used word trios, and most frequently used to open sentences. In my first-person text, “I” opened 1329 sentences compared to “He” (645) and “The” (435). Probably not a problem, but maybe worth a look.

In short, this is a FREE, rapid-acting tool that does provide interesting insights into my writing habits, offering me the chance to save a copy editor some work one day—and to produce a better-edited text should I publish this book myself. I recommend.

 

 

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10 ways to proofread your own writing – by Louise Harnby…

I always like the advice Louise Harnby offers, and when Chris the Story Reading Ape shares one of her posts, I dive in. This post is packed with ideas for catching proofreading problems. I tried out the free “Bookalyser” app included and downloaded Harnby’s free guide to using Find/Replace in Word to catch glitches. In my next posts, I’ll report on what I found useful in the Bookalyser, and I’ll compare my own free download for using Find/Replace to catch proofreading slips to hers. In the meantime, hope you find this helpful!

Chris The Story Reading Ape's Blog

Fresh eyes on a piece of writing is ideal. Sometimes, however, the turnaround time for publication precludes it. Other times, the return on investment just won’t justify the cost of hiring a professional proofreader, especially when shorter-form content’s in play. Good enough has to be enough.

Here are 10 ideas to help you minimize errors and inconsistencies.

Continue reading HERE

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How to add categories to your book on Amazon

Big word "book" in "letterpress."

Wow! I’ve been waiting for this information for ages. Join me in trying it, and let me know how it works for you!

deborahjay

Have you ever noticed that some books seem to be in lots of Amazon categories, and not just the two KDP allows you to choose when you publish your book?

Did you know you can add your book to more categories simply by contacting KDP support? You can have it in up to 10 categories, making it much more likely people will come across it when they search their Amazon site.

But why would I want my book in more categories?

Put simply, the more categories your book shows up in, the more people will see your book on Amazon.

Your book will show up in every step of the category pathway, for example, if one category path for your book is:

Kindle Store > Kindle eBooks>Science Fiction and Fantasy>Fantasy>Action & Adventure

your book will show up in each of the categories mentioned. Ideally, you want your book to…

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FREE Download: What You WILL Miss When You Edit!

Tricks for finding those pesky little slips your eyes skip when you read.An image for What You WILL Miss When You Proofread; clickable link to the download

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FREE Download! What You WILL Miss When You Proofread!

It’s a plain truth that our eyes skip over typos when we’re proofreading our own work. Words you left out or accidentally cut (or accidentally failed to cut) may be the hardest mistakes to catch. But the good news is that you CAN catch another type of invisible errors: punctuation and spacing glitches that detract from the professional manuscript you want to market under your name.

In this pdf, What You WILL Miss When You Proofread, I’ve combined three blog posts to show you some simple tricks using an old friend, Find/Replace, to search for and fix common typos from double periods to missing quotes. You won’t need any elaborate codes; all the commands you need are right there in the FIND box.

My fixes are based on Word, but you should be able to adapt them to any word-processing program you use.

Download!

An image for What You WILL Miss When You Proofread

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Writing Software: Why you need Microsoft Word – by Lisa Poisso…

And now a completely different opinion on whether you can or should replace Word. I’m not the best judge here because my old Word still works fine for me. The phrase “industry standard” does carry some weight; again, it may come down to the question of how many obstacles you want to put between yourself and your prospective agent or editor. What do you think?

Chris The Story Reading Ape's Blog

When your book is ready for editing, it’s time to pack it neatly into an industry-standard file format. Whether you write in dedicated writing software like Scrivener or key your story into Google Docs after writing it longhand, a finished novel isn’t a private creative endeavor or hobby anymore. Now it’s a product for an industry with professional standards and technical requirements.

If your manuscript is destined for a literary agent, freelance editor, formatter, designer, publisher, or other professional, the standard format is Microsoft Word.

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10 Totally Free Microsoft Word Alternatives For Writers – by Derek Haines…

For years, I’ve used a 2008 version of Word that came with the computer before this one. I’ve successfully uploaded to Smashwords, Ingram, and Amazon using that ancient system. At the same time, my curiosity is whetted. Have you tried any of these programs? Do they work better than Word, and if so, how?

Chris The Story Reading Ape's Blog

on Just Publishing Advice:

Do you really need all those Microsoft Office programs just to write?

Writers write words. Are you a writer?

I’m sure you don’t prepare business plans with charts and graphs. You don’t use online collaboration tools. You don’t schedule meetings for a group of directors.

I doubt if you would ever need to create business presentations with 100 slides.

You write your words down for blog posts, content articles, guest posts, short stories and maybe poems. So why do you pay for MS Office to do these simple writing tasks?

There is no need to pay for a word processor

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THE THINGS YOU MISS WHEN YOU PROOFREAD, PART 3: Creative Finds and Fixes

Part 3: Proofreading Slips You Can Find and Fix with Creative Tricks

Fact: You will miss things when you proofread your manuscript. Your eyes see what they expect to see.

Fact: A little creative use of Find/Replace, in Word or your preferred program, can find these hard-to-spot slips for you—and fix them with a keystroke.

I’ve split this post into three subposts, so you can use what you need when and if you need it:

These posts are based on Word, but most of the notations are universal. You should be able to apply them in any program you use.

These hard-to-see slips take a little more creativity to find and address than those in Part 2, but most of these searches will return “Not Found,” so you just move on to the next.

In each case below, I will

  • List the problem,
  • Show you what to type in the Find bar in the Find dialogue box
  • Show you when to eyeball if context is important
  • Show you what to type in the Replace bar
  • Tell you when to click “Replace all” or when to click Replace

In some cases below, I tell you that you can click “Replace all” after eyeballing to check that you’re finding the right combination. However, I generally eyeball each instance (there won’t be that many) and click “Replace.”

Do NOT type “+” in the Find or Replace bars unless you are actually searching for the “plus” sign. I am using it below to indicate “then type.” There should be no spaces between symbols in the bars unless you are specifically searching for a space.

For example, the first direction below would look like ^p’ in your Find bar.

Problem: Single quote marks

These are almost invisible! Apply several formulas to find them, since they can occur in different situations.

Formula 1: Single quotes at the beginning of a paragraph of dialogue

  • Find: ^p and a single quote mark (‘). (The ^ lives above the numeral 6.)
  • Eyeball one or two to make sure you’re finding the right combination.
  • Replace: ^p + a double quote mark (“). (This will look like ^p”)
  • Click: Replace all

Formula 2: Single quotes at the beginning of a line of dialogue that’s not at the beginning of a paragraph

  • Find: one space (tap space bar) + a single quote mark (‘). (When you tap the space bar, you won’t see anything in the Find bar, but the cursor will move.)
  • Eyeball to check that you have not found dialogue within dialogue, which takes a single quote mark.
  • Replace: space + double quote (“)
  • Click: Replace.

Formula 3: Single quote marks at the end of line of dialogue within a longer paragraph

  • Find: a single quote mark (‘), then space (tap the space key).
  • Eyeball to check that you have not found dialogue within dialogue, which takes a single quote mark.
  • Replace: double quote marks (“), then space
  • Click: Replace.

Formula 4: Single quotes at the end of a line of dialogue that ends the paragraph.

  • Find: a single quote + ^p. (You might also run a check with single quote, then space, then ^p , since you may have typed a space after the quote mark.)
  • Eyeball to check.
  • Replace: double quote + ^p
  • Click: Replace all.

Problem: An extra space before or after a quote mark.

These can cause your smart quote marks to “turn around,” since Word decides which direction they should face depending on whether they come before or after a line of type.

  • Find: space + quote marks + space. (Finds extra spaces at both the beginning or end of a line of dialogue).
  • Eyeball each instance.
  • Replace: Same as above with incorrect space eliminated.
  • Click: Replace.

OR

  • Find: ^p + quote marks + space bar.(Finds this problem at the beginning of a paragraph).
  • Eyeball each instance.
  • Replace: ^p + quote marks
  • Click: Replace.

Problem: An extra space at the beginning of a paragraph.

These create a ragged indent line that you may not spot by eyeballing.

  • Find: ^p + space
  • Replace: ^p
  • Click: Replace all

*******

Completely missing quotes like those illustrated in the next section are the most challenging to find. This section suggests a couple of Find tricks you can try—and maybe you can invent your own.

Problem: Missing quotes at the end of a line of dialogue. Example: “It’s cold in here, said Tom.

  • Find: comma + space + s. (Make sure you’ve already eliminated double spaces!)
  • Eyeball each instance.
  • Replace: comma + quote marks + space + s
  • Click: Replace.

Repeat with question marks as well as exclamation marks if you use them.

Repeat with the first letter of characters’ names, so you will also catch “It’s cold in here, Tom said.

Repeat with “asked,” “replied,” “demanded,” or whatever dialogue tags you often use.

Problem: Missing quotes at the beginning of a line of dialogue

I haven’t devised a foolproof way of finding these. Here’s one trick that will find some. Examples: X said, It’s warm in here.” OR “Boy,” X said, it’s warm in here.”

  • Find: said + comma+ space  + ^$ (for “any letter”) (Check “More,” then “Special” to make sure this is the correct notation for “any letter” in your version of Word.)
  • Replace: said + comma+ space  + quote marks + ^$
  • Click: Replace
  • Repeat with other dialogue tags you commonly use.

If you can think of a way to find missing quote marks at the beginning of a paragraph or before and after random narrative/actions rather than dialogue tags, please share!

Problem: Capitalized dialogue tags

These errors result when you have Autocorrect turned on, using its default settings. It may be set to capitalize letters after periods, question marks, and exclamation points. Example: “Is it warm in here to you?” Asked Tom.

  • Find: relevant punctuation mark + quote marks + A (or S for “said” or R for “replied” or whatever), and then check “Match case.”
  • Replace: relevant punctuation mark + quote marks + a (or s for “said” or r for “replied” or whatever)
  • Click: Replace

(You can prevent this by adjusting your settings in Autocorrect.)

Back to Part 2: Minute Finds and Fixes

Back to Part 1: Secrets of Find/Replace

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