Tag Archives: #amwriting

THE THINGS YOU MISS WHEN YOU PROOFREAD, PART 3: Creative Finds and Fixes

Part 3: Proofreading Slips You Can Find and Fix with Creative Tricks

Fact: You will miss things when you proofread your manuscript. Your eyes see what they expect to see.

Fact: A little creative use of Find/Replace, in Word or your preferred program, can find these hard-to-spot slips for you—and fix them with a keystroke.

I’ve split this post into three subposts, so you can use what you need when and if you need it:

These posts are based on Word, but most of the notations are universal. You should be able to apply them in any program you use.

These hard-to-see slips take a little more creativity to find and address than those in Part 2, but most of these searches will return “Not Found,” so you just move on to the next.

In each case below, I will

  • List the problem,
  • Show you what to type in the Find bar in the Find dialogue box
  • Show you when to eyeball if context is important
  • Show you what to type in the Replace bar
  • Tell you when to click “Replace all” or when to click Replace

In some cases below, I tell you that you can click “Replace all” after eyeballing to check that you’re finding the right combination. However, I generally eyeball each instance (there won’t be that many) and click “Replace.”

Do NOT type “+” in the Find or Replace bars unless you are actually searching for the “plus” sign. I am using it below to indicate “then type.” There should be no spaces between symbols in the bars unless you are specifically searching for a space.

For example, the first direction below would look like ^p’ in your Find bar.

Problem: Single quote marks

These are almost invisible! Apply several formulas to find them, since they can occur in different situations.

Formula 1: Single quotes at the beginning of a paragraph of dialogue

  • Find: ^p and a single quote mark (‘). (The ^ lives above the numeral 6.)
  • Eyeball one or two to make sure you’re finding the right combination.
  • Replace: ^p + a double quote mark (“). (This will look like ^p”)
  • Click: Replace all

Formula 2: Single quotes at the beginning of a line of dialogue that’s not at the beginning of a paragraph

  • Find: one space (tap space bar) + a single quote mark (‘). (When you tap the space bar, you won’t see anything in the Find bar, but the cursor will move.)
  • Eyeball to check that you have not found dialogue within dialogue, which takes a single quote mark.
  • Replace: space + double quote (“)
  • Click: Replace.

Formula 3: Single quote marks at the end of line of dialogue within a longer paragraph

  • Find: a single quote mark (‘), then space (tap the space key).
  • Eyeball to check that you have not found dialogue within dialogue, which takes a single quote mark.
  • Replace: double quote marks (“), then space
  • Click: Replace.

Formula 4: Single quotes at the end of a line of dialogue that ends the paragraph.

  • Find: a single quote + ^p. (You might also run a check with single quote, then space, then ^p , since you may have typed a space after the quote mark.)
  • Eyeball to check.
  • Replace: double quote + ^p
  • Click: Replace all.

Problem: An extra space before or after a quote mark.

These can cause your smart quote marks to “turn around,” since Word decides which direction they should face depending on whether they come before or after a line of type.

  • Find: space + quote marks + space. (Finds extra spaces at both the beginning or end of a line of dialogue).
  • Eyeball each instance.
  • Replace: Same as above with incorrect space eliminated.
  • Click: Replace.

OR

  • Find: ^p + quote marks + space bar.(Finds this problem at the beginning of a paragraph).
  • Eyeball each instance.
  • Replace: ^p + quote marks
  • Click: Replace.

Problem: An extra space at the beginning of a paragraph.

These create a ragged indent line that you may not spot by eyeballing.

  • Find: ^p + space
  • Replace: ^p
  • Click: Replace all

*******

Completely missing quotes like those illustrated in the next section are the most challenging to find. This section suggests a couple of Find tricks you can try—and maybe you can invent your own.

Problem: Missing quotes at the end of a line of dialogue. Example: “It’s cold in here, said Tom.

  • Find: comma + space + s. (Make sure you’ve already eliminated double spaces!)
  • Eyeball each instance.
  • Replace: comma + quote marks + space + s
  • Click: Replace.

Repeat with question marks as well as exclamation marks if you use them.

Repeat with the first letter of characters’ names, so you will also catch “It’s cold in here, Tom said.

Repeat with “asked,” “replied,” “demanded,” or whatever dialogue tags you often use.

Problem: Missing quotes at the beginning of a line of dialogue

I haven’t devised a foolproof way of finding these. Here’s one trick that will find some. Examples: X said, It’s warm in here.” OR “Boy,” X said, it’s warm in here.”

  • Find: said + comma+ space  + ^$ (for “any letter”) (Check “More,” then “Special” to make sure this is the correct notation for “any letter” in your version of Word.)
  • Replace: said + comma+ space  + quote marks + ^$
  • Click: Replace
  • Repeat with other dialogue tags you commonly use.

If you can think of a way to find missing quote marks at the beginning of a paragraph or before and after random narrative/actions rather than dialogue tags, please share!

Problem: Capitalized dialogue tags

These errors result when you have Autocorrect turned on, using its default settings. It may be set to capitalize letters after periods, question marks, and exclamation points. Example: “Is it warm in here to you?” Asked Tom.

  • Find: relevant punctuation mark + quote marks + A (or S for “said” or R for “replied” or whatever), and then check “Match case.”
  • Replace: relevant punctuation mark + quote marks + a (or s for “said” or r for “replied” or whatever)
  • Click: Replace

(You can prevent this by adjusting your settings in Autocorrect.)

Back to Part 2: Minute Finds and Fixes

Back to Part 1: Secrets of Find/Replace

3 Comments

Filed under book design, Editing, indie publishing, novels, Print on Demand, Publishing, punctuation, self editing, Self-publishing, Tech tips, Writing

THE THINGS YOU MISS WHEN YOU PROOFREAD, PART 2: Minute Finds and Fixes

Part 2: Proofreading Slips You Can Find and Fix in Minutes

Fact: You will miss things when you proofread your manuscript. Your eyes see what they expect to see.

Fact: A little creative use of Find/Replace, in Word or your preferred program, can find these hard-to-spot slips for you—and fix them with a keystroke.

I’ve split this post into three subposts, so you can use what you need when and if you need it:

These posts are based on Word, but most of the notations are universal. You should be able to apply them in any program you use.

Minute Fixes Using Find/Replace

Again, these are problems that are easy to miss if you’re eyeballing. Find has much better eyesight than you do!

In each case below, I will

  • List the problem,
  • Show you what to type in the Find bar in the Find dialogue box
  • Show you when to eyeball if context is important
  • Show you what to type in the Replace bar
  • Tell you when to click “Replace all” or when to eyeball before clicking Replace

Do NOT type “+” in the Find or Replace bars unless you are actually searching for the “plus” sign. I am using it below to indicate “then type.” There should be no spaces between symbols in the bars unless you are specifically searching for a space.

Problem: Double periods

  • Find: period + period (..)
  • Replace: a single period (.)
  • Click: Replace all

Problem: Comma + period or period + comma

  • Find: Either ., or ,. (Do one at a time)
  • Eyeball: The punctuation you need depends on the context
  • Replace: Minimize key strokes by doing all the ones that can be replaced with a period, then coming back and doing all the ones that can be replaced with a comma. Type either a period (.) or a comma (,).
  • Click: Replace

Problem: Extra spaces

Used to typing a double space after periods, and HATE being told that’s no longer preferred? You don’t need to remember to single-space. Do what you like. Then:

  • Find: Tap the space bar on your keyboard twice. (You will see nothing in the bar but the cursor will move.)
  • Replace: Tap the space bar once.
  • Click: Replace All.

Do this twice just in case you accidentally typed in three spaces here and there.

Problem: Tabs

If you’ve posted to Kindle or Smashwords, you know that tabs are NOT allowed. You’re encouraged to do all your formatting, including first-line indents, with Styles. But even if you apply a perfect Style throughout your manuscript, any tabs you haven’t removed will still be there, creating all sorts of formatting glitches.

  • Find: ^t (the ^ mark lives above the numeral 6)
  • Replace: leave blank
  • Click: Replace All.

Problem: Extra Returns

Make sure you didn’t accidentally insert a space between paragraphs.

  • Find: ^p^p
  • Replace: ^p
  • Eyeball, since some of your double returns will be deliberate, for example, to mark a scene break.
  • Click: Replace when appropriate.

Problem: Manual Line Breaks

These are those funny little arrows that sometimes show up when you’ve copied and pasted from an odd source, like an email. They won’t format properly when you upload.

Do you want the lines to combine into a single paragraph, or do you want a paragraph break?

Paragraph break: Do this first, then do each affected paragraph as a separate chunk (see “Single paragraph” below)

  • Find: ^l (lower-case L)
  • Eyeball: Locate places where you want a paragraph break; select only those.
  • Replace: ^p.

Single paragraph:

  • Find: ^l
  • Select the lines you want to combine.
  • Replace: space (tap space bar once)
  • Eyeball: Have you created double spaces? If so, replace double spaces with singles (see above).

Problem: Double hyphens to em dashes

Double hyphens (–) are a clumsy substitute for the more elegant and correct em dash (a long dash). On a Mac, you can create an em dash in your text by typing Shift + Option + hyphen, but on a PC, you have to “insert” the special character. So being able to type double hyphens and replace them with em dashes in one fell swoop can save a lot of time (you could actually program Autocorrect to do this if you want).

  • Find:  — (2 hyphens)
  • Replace: Open “More,” then “Special” in the Find box and click on “Em Dash.” The appropriate notation will appear in the bar. (The notation for an em dash appears to be different depending on your version of Word.)*
  • Click: Replace all.

 

*If any of the notations I’ve given you don’t work properly, use the Special list to figure out the correct one for your program or computer.

Next: Part 3: Creative Finds and Fixes

Back to Part 1: Secrets of Find/Replace

6 Comments

Filed under book design, ebooks, Editing, indie publishing, Print on Demand, Publishing, punctuation, self editing, Self-publishing, Tech tips, Writing

To This I Say Amen!!

I do get so tired of “absolute” rules. Don’t do this, never do that, Stephen King said blah blah blah and therefore it’s sacrosanct. Chuck Wendig nails it with this rant—okay, gentle disquisition—on the “sacred cows” of writing advice.

The grammar policeman will enforce the grammar rules!

Visit from the Writing Police!

I bet you have an opinion on this!

4 Comments

Filed under Editing, Learning to write, Myths and Truths, novels, Plot Development, self editing, Self-publishing, style, What Not To Do in Writing Novels, Writing

Working on Your First Page? Here’s Good Advice

Writers in the Storm often supply good lessons. This is a particularly cogent first-page critiqueWoman writing that takes aim at some my worst foibles: too many metaphors, authorial intrusions, details readers don’t need, details they do need–what about you? How would you rate this first page?

2 Comments

Filed under Editing, indie publishing, Learning to write, novels, Plot Development, Print on Demand, self editing, Self-publishing, style, Writing

Something Fun! “Hemingway” Does Hemingway!

Via Jane Friedman and Dave Chesson at Kindlepreneur, I came across this delightful exercise from The New Yorker. Dave had reviewed four top “editing” programs, Grammarly, Ginger, Hemingway, and ProWritingAid. He linked to an article in which writer Ian Crouch takes Hemingway the App on a spin in Hemingway’s actual prose.

Apps for editing writing

Do these apps cut the fog from our writing?

You probably know somebody who claims to write like Hemingway (I do). Or who claims to want to write like Hemingway (I sometimes do). So it’s interesting to see that Ernest’s scores vary from a bad, bad 15 to an excellent 4—which means a fourth-grader could understand it— depending on which text you choose. Crouch’s analysis of a passage from The Sun Also Rises also shows how sometimes it’s the broken rules that make a passage work.

Hemingway the App has a free online editor you can play with. I thought that would be fun as well. In general, I find these editing apps annoying, not least because they miss some really basic stuff. For example, in the first page of my novel Blood Lies, published by Bantam/Doubleday way back when and republished by me online, the sentence that is tagged as VERY HARD TO READ (bad, bad, really bad) is actually two sentences connected with a semicolon. Yes, I know some people think there’s a rule: no semicolons. I’m not there yet.

On the other hand, I do find that much of my line editing involves simplifying those sentences that rolled so sonorously through my head when I wrote them. I find that I’ve become more skilled at hearing the ones that need a weed trimmer taken to them. The trick is to give yourself some distance from your prose and come back to it with a stranger’s ear, as much as possible.

In any case, here’s my annotated page with the Hemingway comments. They gave me a Readability grade of 3, only “good.” Crouch says, “The app suggests that anything under Grade 10 is a sign of ‘bold, clear writing.'” Maybe my writing is too simple! See what you think.

Key:

red—adverbs (I am supposed to cut one);

yellowish—my 4/51 “hard to read” sentences;

green—passive voice (they say I’m okay with only 3, but I take exception to “was scorched’; “scorched” is a predicate adjective in this construction;

purple—my VERY BAD HARD TO READ sentence. But I had only 1.

MY PAGE

Two days and a night. Bitter roadside coffee, the slimy stars of dead moths on the windshield. Poisonous truck fumes on 1-75. An hour’s fitful sleep in the back seat of the Firebird, an hour in which he dreamed that it was Holyhead that had burned.
 
He had never been to the trailer, but he knew exactly where it was. Alejo had said, “You know the big tree in Langston’s south pasture that lightning hit? Just down the hill from that, on the corner.” And Ted had answered, “Oh, yeah.”
 
Alejo spent every spring and fall in the fancy doublewide on the small square of land. “Now I am so rich,” he said, “all America is my home. But Keeneland Racetrack was always good to me. I will always ride there. Even when I am more famous than Willie Shoemaker, I will always go back to Kentucky.”
 
“Yeah,” Ted had answered. “And maybe one day Lexington will elect you mayor.”
 
“A statue in the paddock at the racetrack is all I ask.”
 
Alejandro Asolo had not earned his statue. He had not become more famous than Willie Shoemaker. He had not had time.
 
Ten years ago, Ted’s thirteenth summer, three broodmares had been killed when lightning struck that tree in Langston’s pasture. He found the trailer easily. Very little had changed.
 
The cops had stretched a large sheet of black plastic on the trodden grass. On the plastic they were dumping small, charred piles. Ted could not believe the framed win picture had survived. He reached to pick it up. It was scorched, blistered, but the row of familiar faces grinned bravely through the soot: Alejandro’s, Teresa’s, Sunny’s, his own.
 
One of the policemen turned and saw him. “Hey! Put that down!”
 
He straightened. The cop waved a buddy over and they both advanced, arms held out from their sides.
 
“Something we can do for you?” one of them asked. He had round, soft-looking cheeks, and a plump, pursed mouth, but his hard little eyes glinted under his hat brim.
 
Ted dropped the picture wearily at their feet. “I’m looking for Mrs. Asolo.”
 
“She’s gone. What’s your name?”
 
“I was a friend of Asolo’s. I drove up from Miami when I heard.”
 
“Friends got names,” the cop said.
 
He could smell it. He had told himself the spring wind and the harsh overlay of charred wood, fused metal, and melted plastic would have carried it off, but he had been wrong. He stepped backward, groping behind him. Maybe the fat-cheeked policeman thought he was bolting; he shoved him back against a tree. But the other policeman, a younger, leaner man, said, “Sit down on the ground a minute, kid. Put your head between your knees. You’ll be okay.”
 
The inner walls of the trailer had been reduced to gummy filaments; the cops sorting the rubbish brushed them gingerly aside, shaking their hands afterwards, as if freeing themselves from cobwebs.
SEND ME YOUR SCORE FOR THIS PAGE!

Leave a comment

Filed under Blood Lies, Editing, grammar rules, indie publishing, Learning to write, Myths and Truths, Print on Demand, self editing, Self-publishing, style, V. S. Anderson, Writing

The Dangers of Premature Editing: Pruning Our Stories vs. Pillaging Them…

This a long piece, but it is so on the mark! I find Kristen’s advice especially good for those of us involved in critique groups. It’s so tempting to try to fix every little thing some (wonderful and much appreciated) reader suggests. NO! That way lies madness. Keep the critiques and come back to them when you have a sense of how the whole book played out with your group. And you will read your work very differently after a long interval of absence. So check out this advice and let me know what you think!

Chris The Story Reading Ape's Blog

By Kirsten Lamb:

Editing is essential for crafting a superlative story. We clip away the excess, delete the superfluous and prune away the detritus to reveal the art. Yet, editing is something we’re wise to handle with care.

While lack of ANY editing is a major problem today, editing too much, too soon is just as big of a problem. Perhaps an even a bigger one.

For clarity, not all ‘editing’ is the same.

Continue reading HERE

View original post

Leave a comment

Filed under Editing, indie publishing, Learning to write, Myths and Truths, novels, Plot Development, self editing, Self-publishing, Writers' groups, Writing

Small Publishers – A Checklist #wwwblogs #amwriting

What would you add to this thoughtful post from Alison Williams Writing? Have your experiences with small publishers been good or bad? Are indie writers better off self-publishing? What do you think?

Alison Williams Writing

checklist

I recently wrote a bit of a rant about the quality control of some small presses whose books I had read. You can read it here.

If you are thinking of signing with a small publisher, then do bear a few things in mind.

  • Do your homework – start off by Googling the publisher. You might find threads on writing sites that go into a great deal of detail about your chosen publisher. Read them – they can be incredibly enlightening.
  • Ask questions – if your publisher is honest and genuinely wants the best for you, they should accept that you have a right to want to know about them. After all, you are placing your book and all the blood, sweat and tears that went into writing it in their hands.

Ask:

  • Who are they?
  • How long have they been publishing?
  • What exactly is their background and experience?…

View original post 466 more words

Leave a comment

Filed under business of writing, ebooks, Editing, indie publishing, looking for editors, Marketing books, Money!, Myths and Truths, novels, Publishing, publishing contracts, Scams, Self-publishing, small presses, Working with editors, Writing